Excel
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Weekly Diary Theming Template
Theme each day of the week so the diary fights for the right work, not just any work.
Calendar Management
Frameworks for diary planning, theming, and protecting executive time.
In practice
How teams usually use Calendar Management templates
Calendar work shapes how an executive experiences their week. Strong diary templates help you defend thinking time, manage travel and prep properly, and stop the calendar from becoming a passive inbox.
- Theme a week or month around priorities, travel, meetings, and recovery time.
- Protect prep windows and buffers around high-stakes commitments.
- Standardise recurring diary reviews with the executive or Chief of Staff.
Common ways this work goes wrong
- Watch for this. Filling every gap with meetings because empty space looks available.
- Watch for this. Ignoring the prep and follow-up time required for external commitments.
- Watch for this. Letting recurring meetings persist after they stop earning their place.
Checklist
Diary Audit Checklist
Monthly audit that ruthlessly tests what's actually on the calendar against what should be.
Excel
Time Blocking Plan
Hour-by-hour weekly plan for an executive who keeps getting eaten by other people's priorities.
Excel
Annual Calendar Planner
Plan the executive's whole year — board meetings, AGM, off-sites, holidays, conferences, family.
Excel
Holiday & Leave Calendar
Team-wide leave calendar — who's out when, cover arrangements, leave balance remaining.
Excel
Recurring Events Tracker
Track every recurring meeting on the executive's calendar — purpose, owner, last review date.