Office Reopening Announcement

When to use this

For staged returns from extended closures or remote periods. The template covers what people most want to know — am I expected in, what's the day actually like, what changed.

What’s included

• Reopening date
• Attendance expectations
• What a day in the office looks like now
• What's changed since you were last in
• Health and safety
• What we'd love from you
• Questions

What to customise before you use it

• Replace Office name with your real meeting, project, or stakeholder details.
• Replace Date with your real meeting, project, or stakeholder details.
• Replace Mandatory days, if any with your real meeting, project, or stakeholder details.
• Replace Hybrid / flexible default with your real meeting, project, or stakeholder details.
• Replace Exception process for those with specific needs with your real meeting, project, or stakeholder details.
• Replace policy with your real meeting, project, or stakeholder details.
• Replace booking system with your real meeting, project, or stakeholder details.
• Replace available / arrangements with your real meeting, project, or stakeholder details.
• Replace Layout / desks / floor plan with your real meeting, project, or stakeholder details.
• Replace Tech upgrades — AV, wifi, screens with your real meeting, project, or stakeholder details.

# Returning to the office — [Office name]

Hello everyone,

I'm writing to let you know our plans for returning to [Office name].

## Reopening date
We will reopen for staff on [Date].

## Attendance expectations
- [Mandatory days, if any]
- [Hybrid / flexible default]
- [Exception process for those with specific needs]

## What a day in the office looks like now
- Hot-desking / fixed desks: [policy]
- Meeting rooms: [booking system]
- Coffee, kitchen, snacks: [available / arrangements]
- Visitor and guest policy: [policy]

## What's changed since you were last in
- [Layout / desks / floor plan]
- [Tech upgrades — AV, wifi, screens]
- [Catering / amenities]
- [Cleaning and air quality]

## Health and safety
- [Any specific protocols still in place]
- [What to do if unwell]
- [On-site first aid and emergency contacts]

## What we'd love from you
- Plan your first week in: [link to booking tool]
- Bring [specific item if relevant — e.g. office keys, laptop charger]
- Take 15 minutes to walk the new floor on your first day

## Questions
- Logistics and bookings: [Office manager name]
- Anything else: [HR / your manager]

Looking forward to seeing everyone.

— [Sender]