Executive Meeting Agenda

When to use this

Use this agenda for any standing executive meeting where decisions need to be made, not just discussed. The structure separates updates from decisions so the chair can protect time for what matters. Pair it with the Meeting Action Tracker to close the loop.

What’s included

• Attendees
• Apologies
• Objective of this meeting
• Agenda
• Pre-reads
• Decisions to be made today
• Parking lot

What to customise before you use it

• Replace Date with your real meeting, project, or stakeholder details.
• Replace Start–End with your real meeting, project, or stakeholder details.
• Replace Room / URL with your real meeting, project, or stakeholder details.
• Replace Name with your real meeting, project, or stakeholder details.
• Replace Name, role with your real meeting, project, or stakeholder details.
• Replace Topic with your real meeting, project, or stakeholder details.
• Replace Owner with your real meeting, project, or stakeholder details.
• Replace Link / attachment with your real meeting, project, or stakeholder details.
• Replace Decision with your real meeting, project, or stakeholder details.
• Replace Topic to revisit with your real meeting, project, or stakeholder details.

# Executive Meeting Agenda

**Date:** [Date]   **Time:** [Start–End]   **Location / Link:** [Room / URL]
**Chair:** [Name]   **Note-taker:** [Name]

## Attendees
- [Name, role]
- [Name, role]

## Apologies
- [Name]

## Objective of this meeting
> In one sentence, what must we leave the room with?

## Agenda
| # | Item | Owner | Type | Time |
|---|------|-------|------|------|
| 1 | Welcome & objective | Chair | Info | 2 min |
| 2 | Review of actions from last meeting | [Name] | Info | 5 min |
| 3 | [Topic] | [Owner] | Decision | 15 min |
| 4 | [Topic] | [Owner] | Discussion | 10 min |
| 5 | AOB | All | Info | 3 min |
| 6 | Confirm actions & owners | Chair | Wrap | 5 min |

## Pre-reads
- [Link / attachment]

## Decisions to be made today
1. [Decision]
2. [Decision]

## Parking lot
- [Topic to revisit]