Town Hall Meeting Agenda

When to use this

60-minute town hall that doesn't feel like a one-way broadcast. The Q&A is structured, not free-for-all, and ends on something the audience cares about.

What’s included

• Agenda
• Pre-submitted questions
• Live Q&A rules
• Post-event

What to customise before you use it

• Replace Quarter / Month with your real meeting, project, or stakeholder details.
• Replace Date with your real meeting, project, or stakeholder details.
• Replace Exec with your real meeting, project, or stakeholder details.
• Replace EA with your real meeting, project, or stakeholder details.
• Replace Owner with your real meeting, project, or stakeholder details.
• Replace CFO with your real meeting, project, or stakeholder details.
• Replace HR with your real meeting, project, or stakeholder details.
• Replace date with your real meeting, project, or stakeholder details.
• Replace channel with your real meeting, project, or stakeholder details.
• Replace link with your real meeting, project, or stakeholder details.

# Town Hall — [Quarter / Month] — [Date]

**Duration:** 60 min   **Host:** [Exec]   **Producer:** [EA]

## Agenda
| # | Item | Owner | Time |
|---|------|-------|------|
| 1 | Welcome & ground rules | Host | 3 min |
| 2 | The big picture | Host | 10 min |
| 3 | Spotlight: a team / project | [Owner] | 8 min |
| 4 | Numbers we live by | [CFO] | 7 min |
| 5 | People: arrivals, anniversaries, recognition | [HR] | 5 min |
| 6 | Q&A (pre-submitted + live) | All | 20 min |
| 7 | One thing to take away | Host | 2 min |
| 8 | Close | Host | 1 min |

## Pre-submitted questions
Collected by [date] via [channel]. Top 5 by upvote are answered first.

## Live Q&A rules
- One question per person
- Phrased as a question, not a speech
- Anything not answered live gets a written follow-up within 48h

## Post-event
- Recording posted to [link]
- FAQ doc updated with new answers
- Sentiment poll sent within 24h