AGM Minutes Template

When to use this

Structured for legal sufficiency: attendance, quorum, motions in standard form, votes recorded, declarations of interest captured. Use as the framework, then customise to your jurisdiction's requirements.

# Annual General Meeting — Minutes

**Company:** [Name]
**Date and time:** [Date], [Start time]
**Location:** [Venue / virtual link]
**Chair:** [Name]
**Secretary:** [Name]

## 1. Attendance
**Present (in person):** [Names]
**Present (virtual):** [Names]
**In attendance:** [Names — non-voting]
**Apologies:** [Names]

## 2. Quorum
The Chair confirmed that a quorum was present and declared the meeting open at [time].

## 3. Notice of meeting
The Secretary confirmed that notice had been duly given in accordance with the Company's Articles. The notice was taken as read.

## 4. Declarations of interest
[None recorded / list of declared interests]

## 5. Minutes of the previous AGM
The minutes of the AGM held on [date] were approved as a true and accurate record.
**Proposed by:** [Name]   **Seconded by:** [Name]   **Carried:** [unanimous / by vote]

## 6. Ordinary resolutions
### 6.1 Resolution — [Subject]
**Text:** "[Full resolution text]"
**Proposed by:** [Name]   **Seconded by:** [Name]
**Vote:** For [N], Against [N], Abstain [N]
**Result:** Carried / Not carried.

## 7. Special resolutions
[As above]

## 8. Any other business
[Items raised / none]

## 9. Date of next meeting
[Date].

The Chair declared the meeting closed at [time].

**Signed:** _________________________   **Date:** _____________
[Chair name]