New Office Move Checklist

When to use this

Office moves expose every weak corner of an admin operation. This checklist is the master document; sub-tasks live under each section. Designed for 50-200 person moves.

# Office Move Checklist

## T-12 weeks
- [ ] Lease signed, dilapidations agreed for old space
- [ ] Move-in date confirmed
- [ ] Move-out date confirmed
- [ ] Move-management firm appointed
- [ ] Internal project owner named
- [ ] All-hands announcement of move

## T-8 weeks
- [ ] Floor plan drafted and reviewed
- [ ] Seating plan started
- [ ] IT infrastructure scoped (network, AV, security)
- [ ] Furniture decisions (keep / replace / buy new)
- [ ] Health & safety inspection booked

## T-6 weeks
- [ ] Address change notified to suppliers, banks, insurance
- [ ] Customers notified
- [ ] Press release (if relevant) drafted
- [ ] Welcome pack for new office drafted

## T-4 weeks
- [ ] Move-day rota for staff confirmed
- [ ] Storage decisions (what we keep, what we shred, what we donate)
- [ ] Equipment audit and labelling
- [ ] Final IT cabling work scheduled
- [ ] Insurance updated for new premises

## T-2 weeks
- [ ] Staff briefing — what they pack, what they leave
- [ ] Personal-effects deadline communicated
- [ ] First-day-in-new-office plan circulated
- [ ] Final inventory of what stays at old site

## Move week
- [ ] IT cut-over plan executed
- [ ] Removalists on site
- [ ] Reception desk operational at new site
- [ ] Old site keys returned

## First week in new office
- [ ] Daily walkaround to log snagging
- [ ] Staff feedback form circulated
- [ ] First all-hands in new space
- [ ] Welcome pack for visitors stocked

## Post-move (T+30 days)
- [ ] Dilapidations on old site agreed
- [ ] Final invoices reconciled
- [ ] Lessons-learned doc circulated