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Multi-City Travel Itinerary
Day-by-day itinerary for trips spanning 3+ cities — flights, transfers, meetings, hotel changes.
When to use this
Built for the kind of trip where the executive is in three time zones in five days. Each city block is self-contained so they can print just the page they need.
What’s included
- Master overview
- City 1 — [City name]
- Day 1
- Day 2
- Transfer to next city
- City 2 — [City name]
- City 3 — [City name]
- Return
What to customise before you use it
- Replace Executive with your real meeting, project, or stakeholder details.
- Replace Purpose with your real meeting, project, or stakeholder details.
- Replace Start – End with your real meeting, project, or stakeholder details.
- Replace List with your real meeting, project, or stakeholder details.
- Replace City name with your real meeting, project, or stakeholder details.
- Replace Flight + time with your real meeting, project, or stakeholder details.
- Replace Name with your real meeting, project, or stakeholder details.
- Replace Name, mobile with your real meeting, project, or stakeholder details.
- Replace TZ with your real meeting, project, or stakeholder details.
- Replace Counterpart with your real meeting, project, or stakeholder details.
The template
# Multi-City Travel Itinerary — [Executive] **Trip:** [Purpose] **Dates:** [Start – End] **Cities:** [List] ## Master overview | Day | City | Hotel | Key meeting | Departure | |-----|------|-------|-------------|-----------| | | | | | | ## City 1 — [City name] **Arrival:** [Flight + time] **Departure:** [Flight + time] **Hotel:** [Name] **Local contact:** [Name, mobile] **Time zone:** [TZ] ### Day 1 - 08:00 — Hotel breakfast / pre-read - 10:00 — Meeting with [Counterpart] at [Venue]. Pre-read: [link] - 13:00 — Lunch at [Restaurant] with [Names] - 16:00 — Office hours (workspace at [hotel]) - 19:30 — Dinner with [Names] at [Restaurant] ### Day 2 [Same structure] ### Transfer to next city - Car: [time, driver name, mobile] - Flight: [Carrier + No., gate, seat] - Confirmation: [Ref] ## City 2 — [City name] [Repeat block] ## City 3 — [City name] [Repeat block] ## Return - Final flight: [Carrier + No., seat] - Car at home airport: [Driver, mobile] - Day-of-return diary: cleared until 11am ## Emergency contacts - EA: [Name, mobile] - Travel agency: [Name, 24h number, ref] - Insurance: [Policy, 24h number]