International Travel Checklist

When to use this

Built around the things that get forgotten under time pressure. Use 4 weeks out; revisit at T-7. Keep a country-specific addendum for any market visited more than once a year.

# International Travel Checklist

## T-28 days
- [ ] Confirm trip purpose, dates, return-by date with executive
- [ ] Passport validity ≥ 6 months from return date
- [ ] Visa requirements checked; application started
- [ ] Travel insurance live and covers destination
- [ ] Vaccinations / health requirements reviewed
- [ ] Corporate card limits raised if needed

## T-14 days
- [ ] Flights booked (preferred carrier, seats, lounge access)
- [ ] Hotels booked (with cancellation policy noted)
- [ ] Ground transport arranged at both ends
- [ ] Local SIM / roaming arranged
- [ ] Currency ordered if cash needed
- [ ] Power adaptor / equipment for destination

## T-7 days
- [ ] Calendar set to local time for the trip window
- [ ] Pre-reads for every meeting on the trip in one folder
- [ ] Out of office set for the day-of-return
- [ ] Day-of-return diary cleared until 11am
- [ ] Cover EA briefed; handover document shared

## T-2 days
- [ ] Online check-in completed
- [ ] Confirmations consolidated into one itinerary PDF
- [ ] Emergency contact sheet printed (paper backup)
- [ ] Travel wallet packed (passport, cards, cash, adaptors)

## On return
- [ ] Receipts collected and expensed within 48h
- [ ] Trip notes captured (what worked / what to change)
- [ ] Suppliers paid; thank-yous sent where appropriate
- [ ] Loyalty points credited