Email
Beginner
Meeting Confirmation Email
Confirm a meeting in three lines without sounding like an admin bot — time, place, what to expect.
When to use this
The shortest possible confirmation that's still useful. Time in their time zone. One sentence on agenda. One sentence on who's joining. Done.
The template
Subject: Confirmed — [Topic] with [Executive name], [Day Month] at [Time TZ] Dear [Name], Confirming our meeting with [Executive name]: - **When:** [Day Month, Year], [Start time]–[End time] [Time zone] - **Where:** [Address / virtual link] - **With:** [Executive name] and [yourself / others] - **Focus:** [One sentence — what they'll come out of the meeting with] We've held [X] minutes. A short pre-read will follow on [date]. Please let me know if anything changes at your end. Best regards, [Your name] EA to [Executive name]