Checklist
Intermediate
Event Planning Checklist
End-to-end checklist covering scope, suppliers, attendees, and run-of-show.
When to use this
A practical event checklist that works for an internal off-site or an external client dinner. Use the same template, scale the sections up or down.
What’s included
- Brief
- Venue
- Suppliers
- Attendees
- Run of show
- On the day
- After
The template
# Event Planning Checklist ## Brief - [ ] Objective of the event (one sentence) - [ ] Audience and headcount - [ ] Budget envelope and approver - [ ] Date(s), start and end times ## Venue - [ ] Venue shortlist with capacity and cost - [ ] Site visit booked - [ ] Contract signed and deposit paid ## Suppliers - [ ] Catering booked (dietary requirements captured) - [ ] AV / tech confirmed - [ ] Photographer / videographer briefed - [ ] Travel and accommodation for VIPs ## Attendees - [ ] Invitation copy approved - [ ] RSVP tracking sheet live - [ ] Dietary and accessibility needs collected - [ ] Name badges prepared ## Run of show - [ ] Minute-by-minute schedule drafted - [ ] Speakers briefed and rehearsed - [ ] Tech rehearsal complete ## On the day - [ ] Registration desk set - [ ] Briefing for staff and ushers - [ ] Contingency plan circulated ## After - [ ] Thank-you notes sent - [ ] Suppliers paid - [ ] Lessons-learned doc written