Excel
Intermediate
Featured
Event Run of Show
Minute-by-minute schedule with cues, owners, and AV — the document the floor manager runs from.
When to use this
One row per cue. Each cue has time, duration, item, owner, cue text, AV requirement, and notes. Use 'rolling' format so it can be marked off in real time.
The template
# Run of Show — [Event Name] **Date:** [Date] **Venue:** [Venue] **Floor manager:** [Name] | Time | Duration | Item | Owner | Cue / line | AV | Notes | |------|----------|------|-------|------------|----|----| | 08:30 | 30 min | Doors / registration | [Name] | n/a | Music low | Coffee live | | 09:00 | 5 min | Welcome | Chair | "Good morning..." | Mic 1 | | | 09:05 | 20 min | Opening keynote | [Speaker] | n/a | Mic 1 + slides | | | 09:25 | 10 min | Q&A | Chair | "Two questions..." | Roving mic | | ## Pre-show checklist (T-30 min) - [ ] Sound check complete - [ ] Lectern set, water in place - [ ] Speaker arrived and briefed - [ ] Stream live (if hybrid)