Excel
Beginner
Event Budget Tracker
Track every line item from quote to invoice — with variance against budget and approver column.
When to use this
Split into Venue, Catering, AV, Talent, Marketing, Other categories with subtotals. Variance column highlights overruns. Approver column tracks who signed off each line.
What’s included
- Category totals
- Approvals required
What to customise before you use it
- Replace Event Name with your real meeting, project, or stakeholder details.
- Replace Amount with your real meeting, project, or stakeholder details.
- Replace Name with your real meeting, project, or stakeholder details.
- Replace Date with your real meeting, project, or stakeholder details.
- Replace name with your real meeting, project, or stakeholder details.
The template
# Event Budget Tracker — [Event Name] **Budget envelope:** [Amount] **Approver:** [Name] **As of:** [Date] | Category | Line item | Supplier | Estimate | Actual | Variance | Approver | Status | Notes | |----------|-----------|----------|----------|--------|----------|----------|--------|-------| | Venue | | | | | | | Quoted | | | Catering | | | | | | | Booked | | | AV | | | | | | | Paid | | ## Category totals - Venue - Catering - AV / production - Talent & speakers - Marketing & comms - Travel & accommodation - Other ## Approvals required - > 10% over a line item: [name] - New line not in original budget: [name] - > 5% over total envelope: [name]