Customer Holiday Party Plan

When to use this

The annual customer thank-you. The work is mostly invisible: who exactly gets invited, who sits where, what we don't talk about (business). Get those right and the evening looks effortless.

# Customer Holiday Party — Plan

**Date:** [Date]   **Venue:** [Venue]   **Host:** [Exec]   **Attendee target:** [N]

## Guest list
- Top 50 customers by relationship strength (not revenue alone)
- Plus key partners and a small number of internal hosts
- No press, no prospects

## Invitations
- T-8 weeks: save-the-date
- T-4 weeks: formal invite with RSVP link
- T-2 weeks: chase outstanding RSVPs (warmly, by phone for top 10)

## Seating
- Mixed tables — each customer at a table with someone we want them to meet
- Internal host per table briefed on the customer-guests at theirs

## Run of show
| Time | Beat |
|------|------|
| 18:30 | Reception drinks |
| 19:30 | Move to dinner |
| 19:45 | Short welcome (≤ 5 minutes — host) |
| 20:00 | Dinner |
| 21:30 | Short toast (≤ 2 minutes) |
| 22:00 | Coffee, more drinks |
| 23:00 | Soft close |

## Watch-outs
- No PowerPoint, no logos on stage
- Music low enough to talk over
- Dietary requirements double-checked from RSVP
- Discreet exit plan for early leavers

## Follow-up
- T+1: thank-you note to every attendee
- T+1: photos shared in private folder
- T+7: short internal write-up — who said what worth remembering