Conference Travel Plan

When to use this

Turns a conference attendance from passive presence into a deliberate set of relationship and learning outcomes. Built around three target meetings and three target sessions.

# Conference Travel Plan — [Conference Name]

**Dates:** [Dates]   **Location:** [City]   **Attendee:** [Executive]   **Goal:** [One sentence]

## Three target meetings
| # | Name | Org / role | Why | Status |
|---|------|------------|-----|--------|
| 1 |      |            |     | Reached out / confirmed / not yet |
| 2 |      |            |     |        |
| 3 |      |            |     |        |

## Three target sessions
| # | Session | Speaker | Day / time | Why |
|---|---------|---------|-------------|-----|
| 1 |         |         |             |     |
| 2 |         |         |             |     |
| 3 |         |         |             |     |

## Side events to consider
- [Reception name] — [date, time] — RSVPed: yes / no
- [Dinner / breakfast] — [date, time] — RSVPed: yes / no

## Logistics
- Hotel: [Name, confirmation]
- Conference pass collection: [Where, when]
- Wifi / app login: [Captured ahead]

## During the conference
- Daily 15-minute end-of-day reflection: who I met, what to follow up on
- Photos of business cards into [CRM] each evening

## Post-conference
- Within 48h: follow-up emails to every target meeting
- Within 7d: written one-pager for [Executive] / leadership: top 5 takeaways