Subject: Confirmed — [Topic] with [Executive name], [Day Month] at [Time TZ]

Dear [Name],

Confirming our meeting with [Executive name]:

- **When:** [Day Month, Year], [Start time]–[End time] [Time zone]
- **Where:** [Address / virtual link]
- **With:** [Executive name] and [yourself / others]
- **Focus:** [One sentence — what they'll come out of the meeting with]

We've held [X] minutes. A short pre-read will follow on [date].

Please let me know if anything changes at your end.

Best regards,
[Your name]
EA to [Executive name]